Information Act: Open Records Request Procedures

1. All campus/departments must designate a contact person “designee” for open records request.

2. The designee must complete the online web base training listed at http://www.oag.state.tx.us/opinopen/og_training.shtml.

3. All Open Records Requests submitted to the District must be received in writing.

4. Open Records Request must be stamped on the day they are received and immediately faxed to the Superintendent’s Office at 386-3015. After confirmation of receipt (386-3010), the original request must be forwarded to the Superintendent’s Office through interoffice mail or hand carried.

5. The Superintendent’s Office will document and distribute the request to the appropriate campus/department according to the information being requested. Open Records Requests must be completed as soon as possible not to exceed 10 days.

6. The designee will review the information requested and if it is determined that further clarification is needed, the designee must call the Superintendent’s Office. The Superintendent’s Office will call the requestor to clarify. The designee should never call the requestor.

7. The designee will research the information and contact the Superintendent’s Office to estimate the actual copy charges and/or labor charges prior to fulfilling the request. Do not begin making copies until you have spoken with the Superintendent’s Office.

8. Hand carry the Open Records Request to the Superintendent’s Office as soon as it is completed. The Superintendent’s Office will notify the requestor that their Open Records Request is complete and available for pick up. The completed Open Record Request can be emailed to diane.gattis@del-valle.k12.tx.us if it is the preferred method of delivery by the requestor.

9. The DVISD Board Policy GBAA (Legal) and GBAA (Exhibit) can be found at http://www.tasb.org/policy/pol/private/227910/pol.cfm?DisplayPage=GBAA(LEGAL).pdf.